UbiHRM | Privacy Policies

We invite you to explore this webpage and learn more about Privacy at ubiHRM, including understanding the steps that we’ve taken to protect personal data globally.
As a Business Services provider we process the personal data of our Clients’ employees on behalf of our Clients. In order to provide the highest level of data protection, ubiHRM has adopted Corporate Rules for processing Client employee data and business contact data.

ubiHRM Privacy Statement for Business Contacts
This Privacy Statement explains how ubiHRM disclose Personal Data that we collect from Individuals or Companies & its Employees who subscribe to our App or visit our website or engage with us in business activities.
- Types of Personal Data
  This Privacy statement explains our practices with regard to Personal Data collected by ubiHRM for its own Business Purposes. Personal Data is any information that can be used to identify, locate or contact you. Some examples of Personal Data include your name, username, mailing address, telephone numbers, email address, geographic location.
- How ubiHRM collects Personal Data
  In most cases, we collect Personal Data directly from you. We will ask you for Personal Data when you interact with us, such as registering on our Apps or websites, signing up to receive a newsletter, making a purchase, signing up to receive marketing communications, or to provide ubiHRM with services, goods or products.
- How ubiHRM uses Personal Data
  ubiHRM uses your Personal Data for the following Business Purposes:
  - (a) Business Purposes for Processing Personal Data pertaining to the Company’s Employees.
    Personal Data pertaining to Professionals with whom ubiHRM has a business relationship may be processed as needed:
  - To initiate, develop, maintain or expand a business relationship, including negotiating, contracting, and fulfilling obligations under contracts;
  - To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training, and service updates);
  - For account management, providing service, and dispute resolution purposes and reporting
  - (b) Business Purposes for Processing Personal Data pertaining to Consumers and other Individuals.
    Personal Data pertaining to Consumers and other Individuals with whom ubiHRM has a business relationship may be processed as needed:
  - To provide the information, product, or service requested by the Individual, and as would be reasonably expected by the Individual given the context in which the Personal Data were collected, and the information provided in the applicable privacy statement
  - For due diligence, including verifying the identity of the Individual, as well as the eligibility of the Individual to receive information, products, or services
  - To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training materials, and service updates
  - To manage the Individual’s account, such as for customer service, finance, and dispute resolution purposes;
  - For risk management and mitigation
  - (c) Business-necessary Processing activities
    ubiHRM will collect and process its Customers Clients data only as instructed or permitted by our Client. ubiHRM maintains appropriate security controls to protect the information. The personal data, mainly users’ profile information viz. Email, Phone, Name, Profile photo is uploaded to https://www.ubitechsolutions.com/hrm-software/
  - Clients contact information: We optionally collect the Clients information like his Name, Phone, Email for administering the App’s function & only after getting the required permission from our Customers
  - Clients GPS Location: We collect location based data (GPS coordinates) through our geolocation feature from our Customers Field Employees to punch their Visits with their GPS location.
  - Clients images: We collect Company images if the Client has signed up for our App & has agreed to the use of this feature. This feature is optional & is only given if the Company has signed up for it. We do not share the collected images with any third party tool, or use it for any other process other than the one disclosed by the application.
    Images collected are stored for the duration the Client has signed up for the App’s services & the retention Period of 365 days after which they are automatically deleted from the system. ubiHRM may process Data for business management reporting, and analysis.
  - (d) Providing services. ubiHRM may process Personal Data to provide the business services, analytics, and business intelligence.
- Why and How Personal Data is disclosed by ubiHRM
  ubiHRM commits to not provide your Personal Data to Third Parties. We limit our sharing of your Personal Data to:
  - ubiHRM will only use your Personal Data for the purposes listed above
  - Our service providers are bound to protect your Personal Data and only use your Personal Data in accordance with our instructions.
  - Our business partners, but only to the extent you have purchased a product or service from such a partner, interacted with such a partner, or otherwise authorized the sharing.
  - Enforce our rights, protect our property, or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions. We will also disclose Personal Data when required to do so by law.
- Mobile & Desktop Applications
  ubiHRM offers mobile & Desktop applications that allow you to access your account, interact with us online, and receive other information via your mobile device. Personal Data collected by ubiHRM via our mobile applications is protected by the terms of this Privacy Statement or our Privacy Statement for Client Employees, as applicable.
- The ubiHRM app stores and processes personal data that you have provided to us, to provide our Service. It’s your responsibility to keep your phone and access to the app secure. We therefore recommend that you do not jailbreak or root your phone, which is the process of removing software restrictions and limitations imposed by the official operating system of your device. It could make your phone vulnerable to malware/viruses/malicious programs, compromise your phone’s security features and it could mean that the ubiHRM app won’t work properly or at all. The app does use third-party services that declare their Terms and Conditions.
- Link to Terms and Conditions of third-party service providers used by the app
- Communication Preferences
  You may limit the information you provide to ubiHRM. You may also limit the communications that ubiHRM sends to you by following a simple opt-out process. Simply follow the instructions in our email, or send a request specifying your communications preferences to privacy@ubitechsolutions.com.
- We use cookies
  We use first and third-party cookies and other identification technologies on our websites, mobile applications, electronic communications, and other online services for various purposes, including: authenticating users, remembering user preferences and settings, determining the popularity of content, delivering and measuring the effectiveness of advertising campaigns, analyzing site traffic and trends, and generally understanding the online behaviors and interests of people who interact with our services.
- Children’s Privacy
  These Services do not address anyone under the age of 13. We do not knowingly collect personally identifiable information from children under 13. In the case we discover that a child under 13 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to take the necessary actions.
- Changes to this Privacy Policy
  We may update our Privacy Policy from time to time. Thus, you are advised to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. This policy is effective as of 2022-09-20
- Contact Us
  If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at privacy@ubitechsolutions.com

Privacy Policy